How to write an email to your professor or instructor

These teachers will remain etched in your memory for the rest of your life.

How to write an email to your professor or instructor

Below are suggestions that answer concerns we've heard not just from students, but from professors. On addressing your professor E-mail to a professor should be treated like a business letter — at least until you know that professor's personal preferences very well.

Although e-mail is widely regarded as an informal medium, it is in fact used for business purposes in many settings including Wellesley College. You won't err if you are too formal, but there is the possibility of committing many gaffes if you are too informal.

How to Email Teachers (with Sample Emails) - wikiHow

The subject header should be informative. It is not a salutation line, so don't write something like "hey professor" in that line.

Instead, write a few words indicating the purpose of your message: Use professors' names when addressing them. Many professors we queried said that they do not like to be called simply "professor. Lee"; most tell us that the title itself doesn't matter nearly so much as the fact that you also use their names "Dr.

Lee" does seem to be uncommon at Wellesley, though, just so you know. Some professors will eventually suggest that you call them by their first names, but if you are more comfortable continuing to use a title, that is always fine.

On addressing your professor

Just be sure to use a name. Dear, Hi, Hey, or nothing? To some eyes and ears, "Dear Professor Jones" may be too formal for an e-mail message — but in fact it will do just fine when your purpose is a business-like one.

Simply writing "Professor Jones" followed by a comma is fine, too. Some faculty are sensitive to the word "Hi" as a salutation, whether alone or with a name e.

How to E-mail Your Professor

But avoid "hey" — no one we queried likes that one. Don't expect an instant response. Although we have all become accustomed to the instantaneous quality of electronic communication, your professors want you to know that they simply cannot always answer a message quickly.

Allow them a day or two, or even more, to respond.

How to Email a Professor (with Sample Emails) - wikiHow

You can re-send the message if you haven't heard back in five days or so. On e-mail style Don't use smiley faces or other emoticons when e-mailing professors, and don't use all those internet acronyms, abbreviations, and shortened spellings e.

Similarly, don't confuse email style with txt style. All of that electronic shorthand signals a level of intimacy and perhaps of age that is inappropriate for exchanges with your professors. Write grammatically, spell correctly, and avoid silly mistakes. Use the spelling checker. Especially double-check for embarrassing errors in your subject header.

Show that you care about how you present yourself in writing to your professor. Use paragraph breaks to help organize your message. It's hard to read a long unbroken stream of words on a screen.

On content Don't use e-mail to rant or whine. Sometimes the very appearance of a message can signal "rant": These are not fun to read, and may well elicit the exact opposite response that you intend.

Of course, we are all tempted to rant sometimes in e-mail, so what one professor recommends is this: Sure, rant all you want in an e-mail. But don't send it. Hit the delete button, and then write a more measured message.To some eyes and ears, "Dear Professor Jones" may be too formal for an e-mail message – but in fact it will do just fine when your purpose is a business-like one.

Simply writing "Professor Jones" (followed by a comma) is fine, too. If you sent an email to your professor that’s not about a class-related issue, or it was addressed to a professor you don’t know personally, send a follow-up email in business days.

Note: follow-up emails should be sent from the original email thread.

how to write an email to your professor or instructor

How do I write a polite and nice letter to my professor (in college) to take out one homework grade? We are living in the 21st century now. It’s all about using (student) emails to communicate with professors and other students in the college.

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how to write an email to your professor or instructor

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